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| 12/13/2024 |
Notify 9-month Faculty of Reappointment Decision Units must notify faculty with 9-month service periods, who are not in their first annual appointment, of the reappointment decision. See Reappointments for applicability and specific requirements. |
Academic HR | |
| 12/13/2024 |
Return from Autumn Quarter Sabbatical Process Return Worker from Leave in Workday to bring faculty back from Autumn Quarter sabbatical. |
Academic HR | |
| 12/14/2024 |
Winter Quarter Sabbatical begins Ensure leave is processed in Workday for faculty approved for Winter Quarter sabbatical. |
Academic HR | |
| 12/16/2024 |
Submit Appointments for January 2025 Board of Regents Meeting Appointments requiring Board of Regents approval at the January 9, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. |
Academic HR | |
| 12/16/2024 |
Submit Mandatory Faculty Promotion/Tenure Records Upload complete and accurate mandatory faculty promotion and/or tenure records for provost-level review. See P&T Submission User Guide for details. |
Academic HR | |
| 12/27/2024 |
Notify 12-month Faculty of Reappointment Decision Units must notify faculty with 12-month service periods of the reappointment decision. Does not apply to all 12-month faculty. See Reappointments for specific applicability and requirements. |
Academic HR | |
| 12/31/2024 |
Close recruitments opened between July-December 2023 Deadline to disposition applicants and complete and close recruitments opened between July 1 and December 31, 2023. |
Academic HR | |
| 01/10/2025 |
Deadline to Apply for Sabbatical Deadline to submit faculty and librarian applications for sabbaticals effective during the 2025-26 Academic Year. Upload complete and accurate sabbatical applications for provost-level review. See Sabbaticals for details. |
Academic HR | |
| 01/17/2025 |
Submit 'Winter' Spreadsheets for Faculty Reappointments Upload completed 'Winter' reappointment spreadsheets for 9- and 12-month faculty to OAP SharePoint site. |
Academic HR | |
| 02/03/2025 |
Submit Non-mandatory Faculty Promotion/Tenure Records Upload complete and accurate non-mandatory faculty promotion and/or tenure records for provost-level review. See P&T Submission User Guide for details. |
Academic HR | |
| 03/01/2025 |
Submit H Visa Requests for Appointees Starting in July Follow guidance on How to Sponsor an H-1B Temporary Worker to support timely processing of H visa requests for appointees starting in July. |
Academic HR | |
| 03/14/2025 |
Notify 9-month Faculty in 1st Year of Appointment of Reappointment Decision Units must notify faculty with 9-month service periods, who are in their first annual appointment, of the reappointment decision. See Reappointments for applicability and specific requirements. |
Academic HR | |
| 03/14/2025 |
Return from Winter Quarter Sabbatical Process Return Worker from Leave in Workday to bring faculty back from Winter Quarter sabbatical. |
Academic HR | |
| 03/14/2025 |
Submit 'Spring' Spreadsheets for Faculty Reappointments Upload completed 'Spring' reappointment spreadsheets for 9- and 12-month faculty to OAP SharePoint site. |
Academic HR | |
| 03/15/2025 |
Spring Quarter Sabbatical begins Ensure leave is processed in Workday for faculty approved for Spring Quarter sabbatical. |
Academic HR | |
| 03/21/2025 |
Dean/Chancellor notified of Mandatory Decisions Deans and/or Chancellors is notified of mandatory decisions regarding faculty promotions and/or tenure within their academic unit. |
Academic HR | |
| 03/31/2025 |
Mandatory Faculty Promotion/Tenure Notifications Faculty who went through a mandatory review for promotion and/or tenure can expect to be notified of a successful outcome by March 31. Notifications sent by the Office of Academic Personnel. |
Academic HR | |
| 03/31/2025 |
Notify 12-month Faculty in 1st Year of Appointment of Reappointment Decision Units must notify select faculty with 12-month service periods, who are in their first annual appointment, of the reappointment decision. See Reappointments for applicability and specific requirements. |
Academic HR | |
| 04/11/2025 |
Submit Librarian Promotion Records Upload complete and accurate librarian promotion records for provost-level review. See P&T Submission User Guide for details. |
Academic HR | |
| 04/23/2025 |
Dean/Chancellor notified of Early Non-Mandatory Decisions Deans and/or Chancellors is notified of early, non-mandatory decisions made within their unit. |
Academic HR | |
| 04/30/2025 | Early Non-mandatory Faculty Promotion/Tenure Notifications | Academic HR | |
| 04/30/2025 | Early Non-Mandatory Notifications | Academic HR | |
| 05/01/2025 |
Submit H Visa Requests for Appointees Starting in September Follow guidance on How to Sponsor an H-1B Temporary Worker to support timely processing of H visa requests for appointees starting in September. |
Academic HR | |
| 05/20/2025 |
Submit Appointments for June 2025 Board of Regents Meeting Appointments requiring Board of Regents approval at the June 12, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. |
Academic HR | |
| 05/23/2025 |
Dean/Chancellor notified of Other Non-Mandatory Decisions Deans and/or Chancellors is notified of other non-mandatory decisions made within their unit. |
Academic HR | |
| 05/30/2025 |
Non-mandatory Faculty Promotion/Tenure Notifications Faculty went through a non-mandatory review for promotion and/or tenure can expect to be notified of a successful outcome by May 30. Notifications sent by the Office of Academic Personnel. |
Academic HR | |
| 05/31/2025 |
Librarian Promotion Notifications Librarians who were successfully reviewed for promotion can expect to be notified of the outcome by May 31. Notifications sent by the Office of Academic Personnel. |
Academic HR | |
| 05/31/2025 |
Clinical and Affiliate Faculty Promotion Notifications Clinical and affiliate faculty who were successfully reviewed for promotion can expect to be notified of the outcome by May 31. Notifications sent by the Office of Academic Personnel. |
Academic HR | |
| 06/06/2025 |
Dean of Libraries notified of librarian decisions Dean of Libraries notified of decisions made regarding librarians within their unit. |
Academic HR | |
| 06/16/2025 |
Complete Academic Reviews for 9-month Faculty Academic reviews for faculty with 9-month service periods must be completed, processed in Workday, and candidates notified of outcomes by June 16, 2025. |
Academic HR | |
| 06/16/2025 |
Return from Spring Quarter Sabbatical Process Return Worker from Leave in Workday to bring faculty back from Spring Quarter sabbatical. |
Academic HR | |
| 06/16/2025 |
Summer Quarter Sabbatical begins Ensure leave is processed in Workday for faculty approved for Summer Quarter sabbatical. |
Academic HR | |
| 06/17/2025 |
Submit Appointments for July 2025 Board of Regents Meeting Appointments requiring Board of Regents approval at the July 10, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. |
Academic HR | |
| 06/23/2025 |
Close recruitments opened between January-June 2024 Deadline to disposition applicants and complete and close recruitments opened between January 1 and June 30, 2024. |
Academic HR | |
| 06/30/2025 |
Complete Academic Reviews for Senior Assistant Librarians Academic reviews for senior assistant librarians must be completed, processed in Workday, and candidates notified of outcomes by June 30, 2025. |
Academic HR | |
| 06/30/2025 |
Complete Academic Reviews for 12-month Faculty Academic reviews for faculty with 12-month service periods must be completed, processed in Workday, and candidates notified of outcomes by June 30, 2025. |
Academic HR | |
| 08/19/2025 |
Submit Appointments for September 2025 Board of Regents Meeting Appointments requiring Board of Regents approval at the September 11, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. |
Academic HR | |
| 10/21/2025 |
Submit Appointments for November 2025 Board of Regents Meeting Appointments requiring Board of Regents approval at the November 13, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. |
Academic HR | |
| 03/21/2025 | Vice Provost for Academic Personnel notifies Deans/Chancellors of Mandatory Decisions via spreadsheet/email communication. | Promotions and tenure | |
| 03/31/2025 | Letters out from OAP to Favorable Mandatory Promotion Cases from Provost/President | Promotions and tenure | |
| 04/23/2025 | Vice Provost for Academic Personnel notifies Deans/Chancellors of Early Non-Mandatory Decisions via spreadsheet/email communication. | Promotions and tenure | |
| 04/30/2025 | Letters out from OAP to Favorable Early-Non-Mandatory Cases from Provost/President | Promotions and tenure | |
| 05/23/2025 | Vice Provost for Academic Personnel notifies Deans/Chancellors of Other Non-Mandatory Decisions via Spreadsheet/Email communication. | Promotions and tenure | |
| 05/30/2025 | Letters out from OAP to Other Favorable Non-Mandatory Cases from Provost/President | Promotions and tenure | |
| 06/06/2025 | Vice Provost for Academic Personnel notifies Dean of Libraries of Librarian Promotion Decisions via spreadsheet/email communication. | Promotions and tenure | |
| 09/30/2024 | Autumn submissions are due 5:00 pm | Royalty Research Fund | |
| 01/15/2025 | Autumn awards announced | Royalty Research Fund | |
| 03/04/2025 | Spring submissions are due 5:00 pm | Royalty Research Fund | |
| 06/15/2025 | Spring awards announced | Royalty Research Fund | |
| 09/30/2024 | Submit Final Terms of New Employment Offer to via Interfolio. | CAS | Sue Barnhart |
| 09/15/2024 | Mandatory tenure and promotion to Associate Professor (tenure and research tracks) recommendations | CAS | Ivy Mason-Sharrah/Susan Miller via Interfolio |
| 10/11/2024 | List of 9.5-month and 10-month appointments | CAS | Sue Barnhart |
| 11/01/2024 | Non-mandatory tenure and promotion to Associate Professor (all tracks) recommendations | CAS | Ivy Mason-Sharrah/Susan Miller via Interfolio |
| 11/15/2024 | Autumn reappointment recommendations due via Interfolio | CAS | Ivy Mason-Sharrah/Susan Miller via Interfolio |
| 12/01/2024 | Sabbatical applications | CAS | Ivy Mason-Sharrah/Susan Miller via Interfolio |
| 12/06/2024 | Recommendations for reemployment of retirees | CAS | Sue Barnhart |
| 12/15/2024 | Recommendation for promotion to Full Professor (all tracks) and Senior Artist in Residence promotion due | CAS | Ivy Mason-Sharrah/Susan Miller via Interfolio |
| 12/15/2024 | Submit 5-year hiring plan to Divisional Deans | CAS | Divisional Deans |
| 02/15/2025 | Recommendations for reappointment of annual appointees: acting, adjunct, affiliate, clinical, and visiting titles | CAS | Ivy Mason-Sharrah/Susan Miller via spreadsheet |
| 03/01/2025 | Submit the Search Approval process in Interfolio, making sure to provide the justification and anticipated financial and space commitments. | CAS | Ivy Mason-Sharrah/Susan Miller |
| 05/01/2025 | Assistant Professor renewal recommendations (tenure and research track) | CAS | Ivy Mason-Sharrah/Susan Miller via Interfolio |
| 12/13/2024 |
David B. Thorud Leadership Award Honors Extraordinary faculty and staff leaders at the UW. Who can nominate Faculty and staff. Highlights Nominees receive a congratulatory letter and copy of their nomination; two nominees are selected for a $2,500 award. |
Awards of Excellence | |
| 12/15/2024 |
Distinguished Contributions to Lifelong Learning Award Honors A full-time UW faculty member who has taught and/or designed courses for at least two years in non-degree programs and designed for professional development, personal interest or career redirection. Highlights This award carries a $5,000 stipend for the recipient. |
Awards of Excellence | |
| 12/31/2024 |
Distinguished Retiree Excellence in Community Service Award Honors A UW retiree or team of UW retirees for excellence in service post-retirement that exemplifies the University’s values with special distinction. Highlights The award carries with it a $1,500 prize |
Awards of Excellence | |
| 12/16/2024 |
Distinguished Service Award Honors Outstanding Alumni Association members or volunteers who have made a significant impact on the Alumni Association and the UW community. |
Awards of Excellence | |
| 12/16/2024 |
Distinguished Teaching Legacy Award Honors An extraordinary UW teacher who has influenced and inspired students after they graduated. Who can nominate Nominators must have taken at least one class from the nominee. Consideration is given to interactions outside of the classroom. |
Awards of Excellence | |
| 12/30/2024 |
Outstanding Public Service Award Honors A faculty member, academic appointee or staff member who has made exemplary contributions to the common good through public service. Highlights The recipient will receive a $5,000 award. Who can nominate Faculty and staff. |
Awards of Excellence | |
| 12/15/2024 |
University Faculty Lecture Award Honors Current or emeriti faculty whose research, scholarship or art has been widely recognized by their peers and had a substantial impact on their profession, on the research or performance of others and perhaps on society as a whole. Highlights Recipient will give an all-campus lecture. |
Awards of Excellence | |
| 12/13/2024 |
David B. Thorud Leadership Award Honors Extraordinary faculty and staff leaders at the UW. Who can nominate Faculty and staff. Highlights Nominees receive a congratulatory letter and copy of their nomination; two nominees are selected for a $2,500 award. |
Awards of Excellence | |
| 12/31/2024 |
Distinguished Retiree Excellence in Community Service Award Honors A UW retiree or team of UW retirees for excellence in service post-retirement that exemplifies the University’s values with special distinction. Highlights The award carries with it a $1,500 prize funded by the UW Retirement Association. |
Awards of Excellence | |
| 12/16/2024 |
Distinguished Service Award Honors Outstanding Alumni Association members or volunteers who have made a significant impact on the Alumni Association and the UW community. |
Awards of Excellence | |
| 12/13/2024 |
Distinguished Staff Award Honors Staff and teams primarily composed of staff that exemplify excellence. Who can nominate Faculty, staff and students. Highlights Nominees receive a congratulatory letter and copy of their nomination and five nominees are selected for a $5,000 award. |
Awards of Excellence | |
| 12/30/2024 |
Outstanding Public Service Award Honors A faculty member, academic appointee or staff member who has made exemplary contributions to the common good through public service. Highlights The recipient will receive a $5,000 award. Who can nominate Faculty and staff. |
Awards of Excellence | |
| 12/16/2024 |
Alumnus Summa Laude Dignatus Award Honors An outstanding alum, distinguished for service and achievement over a period of years since graduation from the UW. |
Awards of Excellence | |
| 12/16/2024 |
Distinguished Service Award Honors Outstanding Alumni Association members or volunteers who have made a significant impact on the Alumni Association and the UW community. |
Awards of Excellence | |
| 12/16/2024 |
Distinguished Teaching Legacy Award Honors An extraordinary UW teacher who has influenced and inspired students after they graduated. Who can nominate Nominators must have taken at least one class from the nominee. Consideration is given to interactions outside of the classroom. |
Awards of Excellence | |
| 04/15/2025 | Submit appointments for May 2025 Board of Regents meeting via Workday for review | Academic HR | |
| 04/23/2025 |
Dean/Chancellor notified of Early Non-Mandatory Decisions Deans and/or Chancellors is notified of early, non-mandatory decisions made within their unit. |
Academic HR | |
| 04/30/2025 | Early Non-mandatory Faculty Promotion/Tenure Notifications | Academic HR |
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